Privacy Notice


Surbiton and Kingston Mountaineering Club (SAKMC) takes your privacy seriously. We are a "controller" of the personal information that you provide to us and this privacy notice sets out how, why and for how long we will use your personal data, as well as who it is shared with. It also explains your legal rights as a data subject and how to exercise them.

What we need from you

When you register as a member of SAKMC or renew your membership, we may ask you for some or all of the following personal information: 

If you do not provide us with all of the personal information that we need this may affect our ability to offer you our membership services and benefits.

Why we need your personal information

Contractual purposes

We need to collect our members’ personal information so that we can manage your relationship with us. We may use our members’ personal information to:

Legitimate purposes

We also process our members’ personal information in pursuit of our legitimate interests to:

Who we share your personal information with


As a BMC-affiliated club we will provide your name, contact details and date of birth to the BMC to administer your membership of the BMC including your combined liability insurance cover. The BMC will use your data to communicate with you about your membership. The BMC will contact you to invite you to create a 'Member Profile' which, amongst other things, allows you to set and amend your privacy settings. More information about how the BMC uses data can be found at

Other SAKMC members

SAKMC operates a number of mailing lists to facilitate communication between members. If you use a club mailing list to send a message, your name and email address will be shared with all recipients. 

Third party suppliers

SAKMC may use third party suppliers to provide services. These suppliers may process personal data on our behalf as "processors" and are subject to contractual conditions to only process that personal information under our instructions and protect it.

In the event that we share personal information with external third parties, we only share such information strictly required for the specific purposes and take reasonable steps to ensure recipients shall only process the disclosed personal information in accordance with those purposes.

How we protect your personal information

Your personal information is accessed by our elected committee members only for the purposes set out above. It is stored electronically by our club in Google Workspace, providing a comprehensive set of technical measures to keep your personal information secure.  Only current committee members are permitted to access club records. 

How long we keep your personal information

We only keep your personal information for as long as necessary to provide you with membership services. We will review and delete your personal information where you have not renewed your membership with us. Your data will be deleted within 3 months of termination of membership.

You have a right to:

You can contact us by email to

If you are dissatisfied, you have a right to raise a complaint with the Information Commissioner’s Office at